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  Recruitment and Events Coordinator

SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students.

Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table. Change excites you.

Along with competitive benefits, gourmet on-campus restaurants run by our culinary program and an unparalleled view of downtown Calgary, SAIT offers the chance to do work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. We develop leaders in the classroom and our workspaces, encouraging lifelong learning for both students and employees.

Your future starts now … at SAIT.

The Opportunity

The Marketing department is hiring a Recruitment and Events Coordinator. If you believe the difference between a potential student and an applicant comes down to the right information at the right time and you can create memorable campaigns in unique ways, we want to meet you. Don’t miss out, apply today.  

Reporting to the Senior Marketing Business Partner, you will coordinate strategic and targeted recruitment events for your assigned schools, departments, and programs. You are a creative and tactical marketing professional with an interest in experiential marketing strategies to drive customer/student acquisition.

You are a trend-seeker, and more importantly, a trend-setter. Whether in-person or online, your events are memorable and unmistakably SAIT. Your recruitment events go beyond traditional classroom visits to unique venues with unique, targeted audiences. Your captivating presentation skills and flawless execution of events evoke emotion and engage multiple senses beyond just visual. During events you ensure guests are attended to with experts and knowledge of post-secondary education, our programs and our admissions processes, and where required you provide training to event ambassadors. You are on-hand at many of these events to fulfil an advising role yourself.

You have exceptional communication and customer service skills with a proven ability to cultivate strong relationships and partnerships with various stakeholders including prospective students, parents, guidance counsellors, career advisors, referral agencies, alumni, partners, faculty, staff, and suppliers. In ensuring client satisfaction, you show a passion for quality and attention to detail. You are recognized as a community and consensus builder and work to create a collaborative environment leading to extensive stakeholder buy-in and engagement. You are patient when you need to be, and bold when the objectives require it.

This is a temporary salaried position with an anticipated end date of June 30, 2023.

The Role

Event Marketing:
•Plan, execute and oversee all online and in-person recruitment events for prospective and applicant students, their families, and counsellors and educators in the community.
•Maintain recruitment event calendar for long-range planning and preparation. 
•Organize all aspects of event from conception to completion including, but not limited to: goals/objectives, detailed timelines and task lists, budgets, scheduling rooms/venues, staffing and assignments, logistics, fire marshal approvals, transportation, custodial, catering/hospitality, decor, entertainment, supplies and promotional items needed, and researching venues. 
•Conduct briefings and/or regular meetings with Director, students and volunteers as needed, debriefings with key constituents 
•Conduct post-event evaluations and summary reports. Conduct annual review and assess needs for future events.
•Coordinate event program materials .
•Manage and staff all events.
•Monitor event responses and reservations, ensure appropriate staff/students know event details to help field questions and serve as primary contact to all event-related questions. 
•Coordinate presenters, participants and guest speakers as needed.
•Work with the team to initiate advertising, printing, signage, invitation mailing, and media notifications to promote events.

•Develop highly engaging presentations integrating the latest in communications technology and the use of interactive engagement tools (i.e. polls).
•Regularly deliver presentations that effectively engage, excite and influence our target audiences. 

Client Services:
•Collaborate with multiple client groups to source speakers, ambassadors and content.
•Ensure project planning includes stakeholder input and considerations.
•Support a client-centred approach in all aspects of the work we do, with a focus on stakeholder satisfaction, transparency and inclusion.


•Degree or diploma in event planning, event marketing or similar field.
•Minimum two (2)years of related work experience in event marketing. 
•Proven experience in delivering digital events using event platforms such as Zoom and Teams. Familiarity with other communication/event software is considered an asset.
•Demonstrated exceptional customer service experience.
•Project management and client services skills, collaborative team member, and able to manage multiple client projects and deliver on deadlines.
•Organized and detail-oriented, able to maintain quality control and consistency in the look and feel of SAIT’s institutional events.
•Ability to present publicly to large and small audiences on marketing strategies, trends, and the work that we do.
•Working-level skills with the Microsoft Office Suite.

Why Work at SAIT

Enjoy a stimulating work environment, a beautiful campus overlooking downtown Calgary and a great benefits package including: comprehensive health and dental coverage, a defined benefit pension plan, professional development programs, generous paid time off, free access to our Wellness Centre, transit subsidies and more. 

Why Work at SAIT

To Apply

Please continue with the online application process by clicking the Apply Now button

All applications should be made through our online system.                                            


SAIT is committed to equity and diversity within its community and invites applications from all qualified applicants.

AUPE: This position is part of the AUPE bargaining unit.
For information on the collection and use of your personal information, please see our Privacy Policy

Conditions of Employment
In order to ensure and maintain a safe and secure working and learning environment, all applicants to the Southern Alberta  Institute of Technology must complete and pass a police security clearance before employment is confirmed.  Employment is conditional until a satisfactory police security clearance is obtained and confirmed. Employment with SAIT will not commence until the results have been provided and confirmed.

SAIT’s vision is to be a global leader in applied education. 


Job ID  req3211     Job Location  Calgary, Alberta, Canada
Job Classification  AUPE     Job Type  Temporary Salary
Employee Group  Information Officer I     Position End Date
Department  Marketing               # of Positions
The compensation range 0.00 - 0.00 Salary

At the Southern Alberta Institute of Technology (SAIT), we are the shapers. The makers. The originals, driven by a passion for excellence and impact. We are a global leader in applied education, an Alberta Top Employer and a destination workplace for people empowered to make a difference in the lives of students. We offer action-based learning, solution-focused research and enterprising collaborations with partners from around the world. With a newly launched brand and ongoing celebrations marking 100 years of educating skilled workers, now is an exciting time to join this one-of-a-kind place…SAIT. 

  • Job ID: req3211
  • Job Location: Calgary, Alberta, Canada
  • Job Classification: Information Officer I
  • Job Type: Temporary Salary
  • Employee Group: AUPE
  • Position End Date: 6/30/2023
  • Department: Marketing
  • # of Positions: 1
  • Posting Closing Date: All applications must be received by: June 11, 2021 at 4:59PM MST / 5:59PM MDT.


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